Promotion Policy


In order to maintain a standard of excellence, minimal expectations of our students must be required while we strive for maximum achievement.

The staff at Elm Middle School has established academic standards that our students must meet in order to pass from one grade to another, culminating in graduation at the end of 8th grade. 

Per Board of Education approval, our standards are as follows:

  • Student has successfully completed core coursework (English language arts, math, science, social studies).
  • Student has successfully completed his or her Pathway Roadmap.
  • Student has successfully completed the mandated requirements from the State of Illinois.
  • Student has successfully completed the "I Believe" speech.

In the Event of Failing Grades


In keeping with District 401's focus on the promotion of students rather than retention, our goal is to establish clear communication with parents and students about academic progress. If interventions are necessary, parents will be an integral part of any action plan.

Promotion of Elm students from one grade to another is dependent on earning passing grades each trimester.

If an Elm student earns one or more trimester F grades, the policy described below applies.


► One Trimester F Grade


When a student receives an F trimester grade in math or language arts:

  • The parents will be notified by letter at the end of the trimester.
  • It is also highly recommended that the child attend middle school summer school to make up for that trimester F grade.

► Two Trimester F Grades


When a student receives another F trimester grade in math or language arts:

  • The student will be required to attend middle school summer school.
  • If the student does not successfully complete summer school, he or she will be retained.
  • The student will not participate in Elm's graduation ceremony.

► Three Trimester F Grades


When trimester F grades are earned in areas in addition to math or language arts:

  • The student will be required to attend middle school summer school with promotion offered if successfully completed.
  • If the child does not attend or does not successfully complete the program, the child will be retained.
  • The parents will be notified by letter at the end of the trimester.
  • The student will not participate in Elm’s graduation ceremony.

► Payment of Summer School Fees


In all cases of summer school due to F grades, the parents will pay the fee for school, and no fee waivers will be accepted.


District 401's Policy on Promotion


Procedures and practices in this area are governed by District 401's policy on grading and promotion, which can be found in Section 6:280 of the Board of Education's Policy Manual. The policy includes the following directives:

The decision to promote a student to the next grade level shall be based on successful completion of the curriculum, attendance, and performance on the [Illinois Assessment of Readiness] and/or other assessments. A student shall not be promoted based upon age or any other social reason not related to academic performance. The administration shall determine remedial assistance for a student who is not promoted.

A searchable online version of the complete District Policy Manual can be found here.