Promotion Policy


In keeping with District 401's focus on the promotion of students rather than retention, parents will be informed about promotion criteria at the start of each school year.

Our goal is to establish and maintain clear communication with parents, students and staff. If interventions are necessary, parents will be an integral part of any action plan.


In the Event of Failing Grades


Promotion of Elm Middle School students from one grade to another is dependent on earning passing grades each semester.

If an Elm student earns one or more semester F grades, the policy listed below applies.


► One Semester F Grade


When a student receives a semester F grade in math or language arts:

  • The parents will be notified by letter at the end of the semester.
  • It is also highly recommended that the child attend middle school summer school to make up for that semester F grade.

► Two Semester F Grades


When a student receives another semester F grade in math or language arts:

  • The student will be required to attend middle school summer school.
  • If the student does not successfully complete summer school, he or she will be retained.
  • The student will not participate in Elm's graduation ceremony.

► Three or Four Semester F Grades


When semester F grades are earned in areas in addition to math or language arts:

  • The student will be required to attend middle school summer school with promotion offered if successfully completed.
  • If the child does not attend or does not successfully complete the program, the child will be retained.
  • The parents will be notified by letter at the end of the semester.
  • The student will not participate in Elm’s graduation ceremony.

► Five or More Semester F Grades


When all of the supports have been offered and five or more semester F grades are earned: 

  • The child will be retained.

In all cases of middle school summer school, the parents will pay the fee for school, and no fee waivers will be accepted.


District 401's Policy on Promotion


Procedures and practices in this area are governed by District 401's policy on grading and promotion, which can be found in Section 6:280 of the Board of Education's Policy Manual. The policy includes the following directives:

The decision to promote a student to the next grade level shall be based on successful completion of the curriculum, attendance, and performance on the [Illinois Assessment of Readiness] and/or other assessments. A student shall not be promoted based upon age or any other social reason not related to academic performance. The administration shall determine remedial assistance for a student who is not promoted.

A searchable online version of the complete District Policy Manual can be found here.